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Hi there! In this video you’re going to learn 
about GREP Style. Ya, I know, it sounds like a  

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weird name, but it’s an abbreviation of ‘globally 
search for a regular expression and print.’

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It’s a really powerful feature of 
InDesign, and particularly for bookmaking,  

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or for texts, that need to have repeated words 
or characters, so let’s learn how to do it.

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I already have my paragraph and character styles 
panel showing here, so if yours are not showing,  

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just go to window, and then styles, and you 
shall find both of them sitting under it.  

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The shortcut to show the paragraph styles panel 
is Command F11 on a Mac, or Ctrl F11 on a PC,  

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and for character styles panel is Shift Command 
F11 on a Mac, or Shift Ctrl F11 on a PC.

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Let’s grab the text tool, and make a large 
text box. Right-click, and fill it with  

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placeholder text. Since our text is all junk 
characters, I’d rather add some real words to it.  

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Let me type in the word ‘automatic.’ I’m 
going to repeat the word here as well.  

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In fact, let’s copy the word, 
and paste it, one last time.

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Similarly, I’m going to add amounts as well, 
so let’s type in $2400, and then select  

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and copy this. Now I’m going to paste it at any 
random location, and change the amount to $800.  

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Don’t worry, you’ll know, soon enough,  

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why we’re doing this. Let’s copy it once 
more, and change the amount to $2330.

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Lastly, I’m going to add another word ‘touching’, 
and then I’m going to copy, and paste it here,  

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and I’d like to have the word in its base 
form as well, so let’s type in ‘touch’,  

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without the ‘ing.’ Perfect! Now the boring 
stuff is over, so let’s hit Command A on a Mac,  

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or Ctrl A on a PC, to select all, and then 
click the small plus button at the bottom of  

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the paragraph styles panel. Double-click 
the new paragraph style, and rename it  

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‘body text.’ Go to ‘basic character formats’ tab. 
Let’s change the font to ‘Arial’, and hit okay.  

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Our text has a paragraph style now. Let’s 
double-click the body text paragraph style,  

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and on the left column, you should find 
the ‘GREP Style’ option, so click it.  

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Next, hit the ‘New GREP Style’ button. Click 
just next to the ‘Apply Style’ option, to reveal  

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a dropdown menu. At this point, no character 
style is showing, because we never made one,  

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so let’s make one now, by clicking 
the ‘New Character Style’ option.  

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Let’s rename it ‘bold’, cuz I can’t think 
of any name, at this point. Go to ‘Basic  

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Character Formats’ tab, and select ‘Arial’ as 
your font, and change the font style to ‘Bold.’  

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Now go to the ‘Character Color’ tab, and pick 
the pink color, and hit okay. Now click next to  

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the ‘To Text’ option, and remember we typed in the 
word ‘automatic.’ Type in ‘automatic’, exactly the  

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way you typed in earlier, so if it was in capital 
letters, you should type it in capital letters  

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here as well, else GREP won’t work. The moment 
your cursor leaves the cell, you’ll find the word  

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‘automatic’, getting highlighted, rather taking 
effect of the character style you just set for it.

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Let’s head to our text, and randomly pick any 
location, and add quotation marks. I have added  

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quotation marks to this phrase here. What I’m 
trying to do is, make a new GREP Style, in  

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which any instance where I add opening and closing 
quotation marks, it should inherit the character  

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style I set. This time let’s make a new character 
style, straight from the character styles panel,  

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by clicking the plus button. Double-click 
the new style, and rename it ‘quotation.’  

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Let’s go to ‘basic character formats’ 
tab, and change the font to Futura,  

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and font style to medium italics. Let’s go to 
‘character color’ tab, and change the color to  

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‘green’, and hit okay. Let’s go to body text, and 
then the GREP style, and add a new grep style. In  

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the ‘apply style’ option, let’s pick ‘quotation’, 
and in the ‘to text’ option, let’s add “.+?”.  

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The moment you click anywhere outside of the 
cell, the character style will take effect,  

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so hit okay. Now let’s add quotation marks to 
see if they work with new instances as well, so  

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I’m going to add the opening quote, and then the 
closing quote, and voila! It works like a charm!

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Let’s go to GREP Style once again. Add a new 
grep style, and in the ‘apply style’ option,  

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click ‘new character style’ option. Let’s 
rename our new character style, ‘touch.’  

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Go to ‘basic character formats’ tab and change the 
font to ‘Poppins’, and font style to ‘semibold.’  

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Also, change the character 
color to ‘blue’, and hit okay.  

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Now in the ‘to text’ option, if I type in ‘touch’, 
and come out of the cell, you’ll find that,  

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not just the word ‘touch’, but the word ‘touching’ 
has also taken effect of this new style,  

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which we never wanted, so to fix that, 
click the cell where you typed in ‘touch.’  

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Ensure that the word is not highlighted. You shall 
find the ‘@‘ sign right next to it. Click it and  

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it shall reveal a wide variety of options 
you can play with. Let’s go to ‘locations’,  

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and then ‘end of word.’ This tells InDesign 
that the word ‘touch’, is the target word,  

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and it shall not go beyond it. The moment you 
select the ‘end of word’ option, you’ll find that  

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now, just the word ‘touch’, is highlighted, 
like we wanted it to be, so let’s hit okay.

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Let’s discuss one more feature of GREP, so let’s 
get back to GREP style. Click ‘New GREP Style’  

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option. Under ‘apply style’ option, let’s make 
a new character style. Rename it ‘dollar’, and  

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then go to ‘Basic Character Formats’ option. From 
here, change the font to ‘Museo Sans Condensed’,  

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and font style to ‘700.’ Move on to ‘Character 
Color’ tab, and select red as your color,  

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and hit okay. In the ‘to text’ option, if 
you enter $2400, you’ll find that it is not  

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highlighting the amount in the text. It’s because 
the ‘$’ in itself is a special character of GREP,  

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so it won’t work here. What you need to do is, add 
a ‘\’ before $2400, but does it solve our problem?  

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I can see that only $2400, is highlighted, but 
$800 hasn’t picked the character style yet.  

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What we need to do is delete the digits, and 
let’s just have ‘\$’, and then click the ‘@‘  

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sign on the right, and go to ‘wildcards’, and then 
‘any digit.’ You’ll see that this action has added  

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another ‘\’ and a ‘d’ to our recipe, but has it 
solved our problem? I don’t think so, because now,  

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I could see just the ‘$’ sign and the first 
digit after it, getting highlighted, which means,  

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we still need to do something more. Click the 
‘to text’ option once again, and then click the  

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‘@‘ sign, and go to ‘repeat’, and under ‘repeat’, 
select ‘one or more times’, and you shall find,  

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it has added a ‘+’ sign to our equation now. This 
time, our job is done, as we expected it to be,  

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so hit okay. I think we added another amount 
somewhere, here it is! You’ll find a cheatsheet of  

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major GREP styles in the exercise files, so do try 
some of them. Since GREP uses codes to describe a  

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text pattern, it’s not possible to remember 
all of them, and you don’t need to as well,  

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but do make good use of them, and I’m sure 
you’ll love them. I’ll be covering a few  

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topics based on GREP in the upcoming unit as 
well to ensure that you fall in love with it.

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Alright guys, that concludes our 
session, grep a cup of coffee.  

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Oh sorry, grab a cup of coffee, and 
I shall see you in the next one.