Hi there! In this video we’ll be learning about creating an
index in InDesign, so let’s get started.
I’m using the same document, I used in the last session, except now, I have randomly added a few
words to facilitate our index creation. Let’s first show the index panel, and for that,
go to window, and then type & tables, and select index. Let me put this panel aside,
and let me zoom in as well. Alright, now you see this word ‘Tokyo.’ That’s going to be part
of our index, and I have added it on different pages as well, so with the word highlighted,
click the small plus button at the bottom of the index panel, to create an index. You’ll find the
word sitting there already, so just hit ‘add all’, and it shall add all the instances of the word
‘Tokyo’ in the document, to the index, and then hit done. Now let’s select another word ‘Sydney’,
and repeat the process of adding it to the index. Ensure that you always click ‘add all’, and not
‘add’, because if you click ‘add’, it will only add that one instance of the highlighted word.
Similarly, let’s add ‘Munich’ to our index, and I think I have one
more word here somewhere. It’s here, it’s ‘Istanbul’, so let’s quickly add this as well.
If you scroll through the index, you will find the added words,
along with the page numbers they occur on.
It’s time to generate the index, and for that, I’ll have to add another page, from the pages
panel, so click the small plus button at the bottom of the pages panel, to create a new page,
and then go to the page. Let’s minimize our pages panel here, and to generate the index,
click this icon, which is to the left of the plus button, at the bottom of the index panel, and a
popup notification will appear, from where you can add a title to your index. We’ll keep it as it is,
and hit okay. The moment you hit okay, the cursor will be loaded, so take it to the top left corner
of your index page, and drag it, much like you drag a text box, and the index shall be displayed.
Now when you examine the paragraph styles panel, you’ll find three styles added automatically.
‘Index Level 1’ style is the one applied to the names here. ‘Index Title’ is the main heading,
and ‘Index Section Head’ is the heading applied to the ‘index level 1’.
Although these styles are applied to the index, they’re still in the default setup, hence we
need to style them. So let’s double-click ‘index title’, and then go to ‘basic character formats,
and change the font to ‘Museo Sans.’ Also update the font style to 700,
and hit okay. Now double-click ‘index level 1’, and move to ‘basic character formats’,
and change the font to ‘Museo Sans’, and font style to 500, and hit okay.
Lastly, double-click the ‘index section head’, and move to ‘basic character formats’, and update the
font to ‘Museo Sans’, and font style to 500. Let’s switch to the ‘character color’ tab,
and change the color to red, and then hit okay, and now the index is styled as well.
Let’s hit the shortcut Command J on a Mac, or Ctrl J on a PC, and enter 1, for page 1, to go to the
first page. Now let’s say, I remove the word ‘ Tokyo’ from this paragraph, and another word
‘Munich’ from the paragraph on the right. Once you have deleted instances of your index words,
you need to go to the index panel, and click this small button, that says ‘update preview.’
Hey, but we just clicked it! Why has nothing happened to my index? That’s because that has just
updated the preview on my index panel, so when you go to the index panel to check the word ‘Munich’,
you see, now it just shows to be existing on page 3 here. So to have the update reflect
on our index, we need to generate the index once again, so let’s click the ‘generate index’ button,
and in the popup notification, ensure that the ‘replace existing index’ box is checked,
and hit okay. You’ll find that page 1 has been removed from the word ‘Munich.’
But didn’t we also remove the word ‘Tokyo’ from page 1?
Then why is it still showing? Let’s jump to page 1 to find out, and to jump to page 1,
we need to hit the shortcut Command J on a Mac, or Ctrl J on a PC, and then enter 1, and hit okay.
You see, although we deleted the word ‘Tokyo’ from the first paragraph, the word is still there
on this page, but somewhere else. It is sitting here, in this paragraph, hence showing on our
index page, so be wary of a situation like this, to avoid any unnecessary confusions.
Alright guys! That concludes our session. I hope you’ve enjoyed it,
so I’m going to see you in the next one, in just a bit. Good bye!