1 00:00:06,799 --> 00:00:08,240 Hi there! 2 00:00:08,240 --> 00:00:13,349 In this video we’ll be discussing some exporting and printing tips in InDesign, so let’s 3 00:00:13,349 --> 00:00:15,969 get started. 4 00:00:15,969 --> 00:00:20,580 In order to understand printing, you need to understand the difference between the RGB 5 00:00:20,580 --> 00:00:23,270 and CMYK colors. 6 00:00:23,270 --> 00:00:30,810 RGB refers to the primary colors of light, Red, Green and Blue, that are used in monitors, 7 00:00:30,810 --> 00:00:36,680 television screens, digital cameras and scanners, whereas, CMYK refers to the primary colors 8 00:00:36,680 --> 00:00:41,260 of pigment: Cyan, Magenta, Yellow, and Black. 9 00:00:41,260 --> 00:00:46,469 These are the inks used on the press in "4-color process printing", commonly referred to as 10 00:00:46,469 --> 00:00:49,660 "full color printing" or "four color printing". 11 00:00:49,660 --> 00:00:56,980 The combination of RGB light creates white, while the combination of CMYK inks creates black. 12 00:00:57,980 --> 00:01:02,450 Therefore, it is physically impossible for the printing press to exactly reproduce colors 13 00:01:02,450 --> 00:01:05,760 as we see them on our monitors. 14 00:01:05,760 --> 00:01:10,910 To make you understand the separation process of the CMYK colors, let’s go to window, 15 00:01:10,910 --> 00:01:16,500 and then output, and select ‘separation process’ option. 16 00:01:16,500 --> 00:01:20,340 Everything you see on the artboard is made up of these four colors. 17 00:01:20,340 --> 00:01:26,800 The ‘K’ of CMYK actually stands for ‘key’, as it’s a ‘key color’, or ‘key plate’. 18 00:01:26,800 --> 00:01:31,640 The colors you see on the screen are in the RGB mode, but when they are printed, they 19 00:01:31,640 --> 00:01:35,470 need to be converted to ‘CMYK.’ 20 00:01:35,470 --> 00:01:39,970 Here if I remove the rest of the colors, and make it a grey scale image, it is going to 21 00:01:39,970 --> 00:01:41,270 look much like this. 22 00:01:41,270 --> 00:01:46,170 Which means the highlights, the midtones, the shadows, are all achieved using different 23 00:01:46,170 --> 00:01:48,130 tones of black. 24 00:01:48,130 --> 00:01:52,830 When I select just the yellow color, this image is going to look like this. 25 00:01:52,830 --> 00:01:57,940 Magenta covers quite a lot in this image, as you can see it brings about a lot of details 26 00:01:57,940 --> 00:02:02,880 in the image, and so does Cyan, particularly the sky and the shadows are covered pretty 27 00:02:02,880 --> 00:02:05,450 well using Cyan. 28 00:02:05,450 --> 00:02:10,348 Now on top of Cyan, when the printer adds Magenta, it will start to look something like this. 29 00:02:11,349 --> 00:02:16,160 You can find the different colors forming, of the mountain, the sky, and the ground as 30 00:02:16,160 --> 00:02:19,550 well, but the overall image still looks very dull. 31 00:02:19,550 --> 00:02:24,320 Add Yellow, and it will enhance the image a little further, but doesn’t complete the 32 00:02:24,320 --> 00:02:27,580 image, because the key color is still missing. 33 00:02:27,580 --> 00:02:31,650 You might think that this image does appear to have black in certain parts, but those 34 00:02:31,650 --> 00:02:37,110 dark areas are made up using the combination of Cyan, Magenta, and Yellow. 35 00:02:37,110 --> 00:02:42,870 The moment we add Black or the ‘key’ color, so to speak, the image gets its depth. 36 00:02:42,870 --> 00:02:46,980 So ideally, most of the color images that you see are made up of different tones of 37 00:02:46,980 --> 00:02:50,420 these four colors; they are also called ‘process colors’. 38 00:02:50,420 --> 00:02:55,710 However, there can be spot colors added on top of these colors, like the metallic color, 39 00:02:55,710 --> 00:02:58,430 or pastel color, to achieve certain effects. 40 00:02:58,430 --> 00:03:01,960 Let me add a rectangle to the image to explain this. 41 00:03:01,960 --> 00:03:07,410 Let’s go to the fill option, and let’s select blue as the color of the rectangle, 42 00:03:07,410 --> 00:03:11,120 and then right-click, and go to swatch options. 43 00:03:11,120 --> 00:03:15,920 In the popup menu, update the color type to ‘spot’, and from the color mode, let’s 44 00:03:15,920 --> 00:03:20,820 change the color mode to ‘Pantone - Metallic Coated’, which will further reveal a set 45 00:03:20,820 --> 00:03:22,380 of colors. 46 00:03:22,380 --> 00:03:26,790 These are different metallic shades of the Pantone Metallic coated color, so let’s 47 00:03:26,790 --> 00:03:29,220 pick one for our rectangle here. 48 00:03:29,220 --> 00:03:34,620 Now you can see in the separation, there is a fifth color added, because it’s a spot 49 00:03:34,620 --> 00:03:40,569 color, or a special color that will be added to the image on top of the ‘CMYK’ combination. 50 00:03:40,569 --> 00:03:46,349 Now you might think, can we not achieve this color using the combination of ‘CMYK’? 51 00:03:46,349 --> 00:03:51,020 Yes you can, to some extent, but it can only come close to this color, but not exactly 52 00:03:51,020 --> 00:03:55,200 the metallic shade, that we get using the ‘Pantone’ color. 53 00:03:55,200 --> 00:04:00,980 Try removing Magenta, Yellow and Black, and you can find that although Cyan is closer 54 00:04:00,980 --> 00:04:05,850 to the Pantone color than the rest of the process colors, but the Pantone shade can 55 00:04:05,850 --> 00:04:08,890 still not be achieved using Cyan alone. 56 00:04:08,890 --> 00:04:13,170 Alright, let’s delete the rectangle. 57 00:04:13,170 --> 00:04:17,589 Now let’s say we want to send this document to a printer, so ensure that when you send 58 00:04:17,589 --> 00:04:23,279 someone an InDesign file, you need to send all linked graphics and necessary fonts, along 59 00:04:23,279 --> 00:04:30,789 with the project file, and to achieve that, you need to go to file, and then select ‘package.’ 60 00:04:30,789 --> 00:04:35,199 In the dialog box that appears, the moment I click ‘Package’, it is going to ask 61 00:04:35,199 --> 00:04:38,129 me to save the document, as I haven’t saved it. 62 00:04:38,129 --> 00:04:42,059 Let’s save it as ‘export’, and hit ‘save’. 63 00:04:42,059 --> 00:04:46,569 What we saved was the document, and now it’s asking us to save the package, so I’m going 64 00:04:46,569 --> 00:04:52,590 to let the name be ‘export folder’, and also ensure that the ‘copy font’, ‘copy 65 00:04:52,590 --> 00:04:57,740 linked graphics’, and ‘update graphic links in package’ options are checked, and 66 00:04:57,740 --> 00:05:00,069 hit ‘Package.’ 67 00:05:00,069 --> 00:05:06,210 It might give you a warning that restrictions to copy fonts apply, so just hit okay. 68 00:05:06,210 --> 00:05:11,409 When you go to the package folder, you’ll find it has the InDesign document, the pdf, 69 00:05:11,409 --> 00:05:16,960 the image etc, so you can either send these documents separately to the printer, or the 70 00:05:16,960 --> 00:05:22,849 better way is to compress this folder into a zip format, and then send it. 71 00:05:22,849 --> 00:05:28,389 Another thing to remember while working on a document is to set a’preflight profile.’ 72 00:05:28,389 --> 00:05:33,860 So click here at the bottom panel, and select ‘define profiles’, and in the dialogue 73 00:05:33,860 --> 00:05:39,849 box, click the plus button at the bottom left, to create a new preflight profile, and give 74 00:05:39,849 --> 00:05:40,849 it a name. 75 00:05:40,849 --> 00:05:44,210 I’m going to name it InDesign Print. 76 00:05:44,210 --> 00:05:48,080 The reason why you should set a preflight profile is to ensure that while you edit your 77 00:05:48,080 --> 00:05:54,289 document, the Preflight panel warns of problems that can prevent a document or book from printing 78 00:05:54,289 --> 00:05:57,120 or outputting as desired. 79 00:05:57,120 --> 00:06:03,879 These problems include missing files or fonts, low-resolution images, overset text, and a 80 00:06:03,879 --> 00:06:09,270 number of other conditions, so once your setting is complete, hit okay. 81 00:06:09,270 --> 00:06:13,259 Let me remind you that we’ve just created a preflight profile, we haven’t applied it yet. 82 00:06:14,610 --> 00:06:20,460 To apply it click the dropdown, and select the profile we’ve just created, and as you 83 00:06:20,460 --> 00:06:25,319 can see, there are no errors showing, which means it’s good to go. 84 00:06:25,319 --> 00:06:30,879 To export our document, we need to go to file, and then export. 85 00:06:30,879 --> 00:06:35,520 Rename it to any name of your choice, should you want to, and pick the right format from here. 86 00:06:36,970 --> 00:06:42,669 Adobe PDF Print, is used to share it with your clients or printer. 87 00:06:42,669 --> 00:06:47,659 PDF Interactive is used when you have interactive elements such as videos, sound 88 00:06:47,659 --> 00:06:50,770 clips, buttons, and page transitions. 89 00:06:50,770 --> 00:06:55,319 Export a document or book as a reflowable, or fixed layout eBook that is compatible with 90 00:06:55,319 --> 00:06:59,479 the Adobe Digital Editions reader software. 91 00:06:59,479 --> 00:07:05,469 Exporting to html is an easy way to get your InDesign contents into web-ready form.  92 00:07:05,469 --> 00:07:11,479 The InDesign Markup or IDML format was introduced with InDesign CS4. 93 00:07:11,479 --> 00:07:17,270 A document stored in this variant can be opened across the entire version and improves compatibility 94 00:07:17,270 --> 00:07:18,830 when exchanging data.  95 00:07:18,830 --> 00:07:26,150 JPEG and PNG are compressed image formats, in which jpeg does not support transparency, 96 00:07:26,150 --> 00:07:28,430 whereas png supports it. 97 00:07:28,430 --> 00:07:35,550 Lastly, XML, or extensible markup language format can be viewed in a browser, an XML 98 00:07:35,550 --> 00:07:41,600 editing application, or text editor, so pick the right format, and hit save, which will 99 00:07:41,600 --> 00:07:43,389 lead you to this screen. 100 00:07:43,389 --> 00:07:48,629 It’s always better to use ‘High Quality Print’ from the preset dropdown. 101 00:07:48,629 --> 00:07:52,960 Here you can chose the pages or spreads option that you’d like to print. 102 00:07:52,960 --> 00:07:57,569 Then move on to ‘marks and bleeds’ tab, and chose the necessary printer marks, depending 103 00:07:57,569 --> 00:07:58,569 upon your requirement. 104 00:07:58,569 --> 00:08:03,819 I’m going to check ‘crop marks’, and move on to ‘security’ tab. 105 00:08:03,819 --> 00:08:08,449 Here you can even add an extraction password, so once the pdf is created, and sent to the 106 00:08:08,449 --> 00:08:12,939 relevant parties, and the moment they open it, it’s going to prompt for a password 107 00:08:12,939 --> 00:08:18,229 that you can pass on to them through an email or otherwise, thereby securing the content 108 00:08:18,229 --> 00:08:21,129 within, and then hit export. 109 00:08:21,129 --> 00:08:26,819 Once the document is exported, you can locate it on the computer, double-click to open and 110 00:08:26,819 --> 00:08:28,380 view it. 111 00:08:28,380 --> 00:08:33,360 You see since we set the crop marks, you could find them here, so that’s how you export 112 00:08:33,360 --> 00:08:35,669 your document in InDesign. 113 00:08:35,669 --> 00:08:37,719 Alright guys! 114 00:08:37,719 --> 00:08:39,240 That concludes our session. 115 00:08:39,240 --> 00:08:43,500 Time for a short break, and I’m going to see you in the next one, in just a bit. 116 00:08:43,500 --> 00:08:44,089 Good bye!